Virtual Conference 2020

Guidelines

Below are guidelines for people who are already familiar with Microsoft Teams (hereafter MS Teams) and only need a quick intro. We also provide illustrated guidelines in the section afterwards for less experience people. For more detailed guidelines please refer to the following DOCUMENT.

 

Before the Retreat:

  • Follow the invitation that you receive via email by MS Teams.
  • We strongly recommend using the desktop app (more functions, less bandwidth). If not possible, please use either Google Chrome or Microsoft Edge. MS Teams does not provide all functionality in some browsers (e.g., Firefox).

 

In MS Teams - NeuroIS Retreat 2020 Team:

  • The Retreat is separated into three days (June 2-4) and the NeuroIS Retreat 2020 Team follows this structure. Each day we start a new conference call. For example, the first conference call on June 2 will take place within the “June 2” channel.
  • You have to join the call yourself each day.
  • The “Break Room” offers the possibility to interact with other participants. You can use this channel for breaking out in smaller private chats. Create a topic within the “Break Room” channel by, for example, posting “PhD Students Corner” or “fNIRS”. People can now like or comment on your post. Use the “new chat” icon on the top to invite people who showed interest in your topic. You can now either chat with each other or start a separate and private video call.

 

During the Presentations:

  • During the presentations you have two options to interact with the presenter:
    • Use the chat function during the conference call.
    • Use the “Questions & Comments” tab placed on the top of the screen. Each presentation has its own Excel page. Make sure you ask your questions or type your comments on the right page (P1 through P41).
  • In addition to the keynote session and the hot topic talk, we have three types of presentations:
    • Paper sessions (20 min per presentation). Each presenter must test the system with the organizers beforehand – the presenters will be contacted to organize these tests.
    • Short paper sessions (10 min per presentation). Each presenter must test the system with the organizers beforehand.
    • Student intro sessions (1 min per student).
      • Each student is invited to prepare one powerpoint slide and present him-/herself. It is up to the student how to create this slide. However, an example is provided in this document below. Note that students only have to activate their microphone. In contrast to the paper and short paper sessions, the organizers will handle the slides in the student session. Hence, students are not allowed to interact with the slide.
    • The schedule for each day can be found in the tab “Schedule - June X”.

 

General Rules:

  • Turn off your camera / mute your microphone, unless you are presenting or want to say something.
  • Please use headphones if available (better microphone quality).